Calcendar
What Calcendar does today
Every item below is in the app you can open right now. Which plan each part is on is at the foot of this page.
Scheduling Booking page Patient records Money Messages The platform
A calendar that knows your working week.
Month, week and day over the same sessions, with a timezone label so a booking made on the road is the booking they expect.
- Repeat a session daily, weekly or monthly as one series
- Conflicts flagged while you are still choosing the slot
- Working days and hours warn you about an out-of-hours slot
- Select several sessions and mark them done, cancelled, missed or removed
- Sessions past their end mark themselves done, unless one is still open
- One way: Calcendar writes, and never reads your calendar
Run the session, not just book it
Start a session from the timeline and the app holds it open: a running clock, the notes you type, the instruments you score, and a Finish that closes the session, moves its end to now and confirms the charge.
- Walk-in? Start a fast consultation and it books itself
- Re-open a session closed by mistake
- The last few notes for that person sit under it, already open
Your sessions in Google Calendar
Connect one Google account and your sessions are copied into a calendar the app makes for your practice, so the day shows up on a phone, a laptop or a watch. Your own calendars are never touched, it is off until you turn it on, and disconnecting deletes the calendar it made.
Let them ask for a time, without giving up the diary.
A page of your own, at an address you choose, showing only the times you are willing to give. A request arrives as a request: nothing is in your week until you say so, unless you turn that switch off yourself.
- One public page for anybody, or a private link for one client
- A client link offers the times you chose for them, at their own session length
- Approve or decline each request, or let them book straight in
- The page can sit inside your own website
- Revoke a link and it says so, rather than answering with nothing
The form before the first visit
Send an intake form from a client's record and what they fill in comes back onto it, so the history is written once, by the person who knows it, before they are sitting in front of you.
What sits on a patient
- Medical history, as an adult or a child form
- Consultation notes, filed by clinical date
- Notes written by hand, with a stylus or a finger
- Treatment plans with goals, procedures and progress
- Reports and tests, with the scan or PDF attached
- Visits, one row a session, with what each one came to
The chart, without the filing cabinet.
History covers chief complaint, previous care, family and social context, development, school, and conditions by body system. The child form asks about pregnancy, birth and school as checklists, each ticked item with its own note.
- Fifteen instruments built in, including GAD-7, PHQ-9, DASS-21, PCL-5 and ASRS, scored with their bands
- Build your own instrument, or duplicate one and edit the copy
- A filled instrument keeps the wording it was filled with
- Handwriting is kept as strokes, so it is sharp on any screen
- Only staff with the records permission see any of it
What was billed, what came in, what is left.
Money is whole cents from end to end. Nothing in Calcendar is a rounded float.
Charging people
A ledger of charges and payments per person, and one row a session added up from it rather than stored, so it cannot drift.
- The charge follows the session, settled when it is confirmed
- A receipt for any payment, to print or send
- Set your fees once and an amount fills itself in
- USD, LBP and EUR, each row keeping its own currency and rate
- A session nobody has marked done is not called unpaid
The practice's own books
Costs on one side, revenue on the other, profit at the bottom.
- Salaries, rent, supplies, utilities, orders, maintenance, software
- Session fees come from your sessions, never typed twice
- A yearly report with the breakdown and the net
- A stock room: products, suppliers, orders, and a count that is the sum of its movements
- Insights over a day, a week, a month or a year: takings, attendance, and who is turning up
Tell them, in the language they read.
Nine events: appointment created, reminder, rescheduled, updated, cancelled and missed, someone added, vaccine reminder, payment receipt. Two channels that work differently on purpose.
- WhatsApp opens their chat from your own number with the text ready, and you press send
- Email goes out from the server with nobody in the loop
- English and Arabic, right-to-left where it should be
- Rewrite any message, per event and per language
- Reminder lead time is yours: a day ahead by default, not an hour
The receipt is the receipt
A payment receipt email carries the actual document, the same one you would print, not a sentence describing it. The figures on it are the figures on your screen, formatted by the same code.
Email needs an SMTP account on the server. Without one, every send is a no-op and WhatsApp carries on working.
The parts you only notice when they are missing.
Offline first
Bookings and edits made without a signal queue on the device and replay when it comes back. Clinical writing stays online, so two people cannot overwrite each other hours apart.
In the browser too
The same app, the same account and the same data at /app, with a sidebar instead of a bottom bar on a wide screen. Nothing to install if you would rather not.
Rooms, and the people in them
Owner, Practitioner, Assistant and Billing, over appointments, clients, records, billing, reports, staff and settings. A clinic carries its own address, colour and default fee, and the books add up per clinic.
Signing in
Google sign-in, or an email address confirmed by a six-digit code before the account works. Administrators add a second factor on top.
The devices you are signed in on
Every device that holds your account is listed with where it last signed in from, and signing one out ends it on the server there and then. Lose a phone and it stops being a way in.
Your data, out
Clients, sessions, transactions and visit payments export as CSV that Excel opens without a fight.
Your region
Working days, first day of the week, 24-hour clock and date format, set once and followed by every screen. Add the custom fields your own work needs.
Notifications
A reminder before each session, a notification centre with mark-all-read, and licence notices before anything lapses.
Which of it you get.
Everything above the table is on every plan. These are the six areas a plan can carry or not. What each tier costs is on the pricing page.
| Feature | Clinic |
|---|---|
| Calendar, contacts, payments and settings The scheduler itself. No plan is without it. | ✓ |
| Detailed records Long-form notes, structured history, questionnaires, treatment plans and file attachments per person. | ✓ |
| Multiple locations More than one place you work from, each with its own address and hours. | ✓ |
| Team members Invite other people into the same practice and decide what each of them can reach. Without it the practice is one login: it opens on any number of devices, and everyone signing in with it has full access. | ✓ |
| Stock and orders Products, suppliers, purchase orders and what leaves the shelf. | ✓ |
| Automatic messages Confirmations, reminders and receipts sent to the person you are seeing. | ✓ |
| Insights and exports How the weeks compare, what was earned, and CSV out. | ✓ |
| People Devices are never counted: any plan signs in on all of yours at once. | You + 5 |
An administrator can also switch one of these on or off for a single account, so a practice that wants the record without the stock room can have exactly that. Ask on the contact page.
Read enough?
Open it in the browser now, or install it and pick a plan.